The best event planners know how important transportation is to the success of their event. After all, it is the first and last impression each guest will experience. Difficulty arriving at your event will set the tone for the rest of the guest’s experience, while trouble leaving can overshadow an otherwise positive event. As such, transporting your guests to and from your event in an efficient manner is absolutely crucial.
Successful event planners understand this dynamic and deploy shuttle buses to ensure everything goes smoothly. Learn why shuttle buses can be so important to a successful event with the Coachwest team.
Don’t Let Issues Out of Your Control Affect Your Event
Sure, you have nailed down every detail and moment of your guest’s experience — but what about the details outside of your control? Traffic, weather, and accidents make your even the most prepared transportation plans null and void. Shuttle buses can allow you to avoid unexpected challenges by simplifying your logistics.
Designating parking spots away from your planned event and transporting passengers via shuttle bus helps to reduce traffic issues as well as diminish the chance of accidents. Shuttle buses can help pedestrians stay out of any inclement weather that may pop up.
Determine the Estimated Headcount and Manage Bottlenecks
Once you have finalized route details and pickup/dropoff locations, it is important to estimate when and where bottlenecks may arise. For instance, a trade show will likely have attendees arriving throughout the day. Traffic will be busy at the beginning but should stay relatively steady throughout your event. On the other hand, a conference or wedding will have the vast majority of people traveling at the start and end of the event. These events may need to invest in additional shuttle buses in order to transport everyone in a reasonable time before the event begins. Be mindful of the estimated number of attendees so you can ensure you will have the right number of shuttle buses — keep in mind how many people can be taken in a single trip. Can your bus transport 30 people? 50? This information is important for an event planner to know ahead of time.
Get the Right Shuttle Bus for the Job at Coachwest
Coachwest Luxury & Professional Motorcars has been a successful member of our California community and we are dedicated to providing the highest-quality luxury vehicles on the market. Check out our large selection of shuttle buses, coach buses, and funeral vehicles online, or get in touch with a sales professional at 310-609-2900 today.